Enable end users to manage group membership of distribution groups in Exchange 2010

I am often asked how to allow end users, or regular users with no administrative privileges, to change group membership of specific distribution groups in Exchange 2010. This is what I will cover today in this short tutorial.

In this post I will show you how to allow to userA to manage group membership of DistGroup

First open Exchange Management Shell -> Recipient Configuration -> Distribution Group

Find the distribution group DistGroup and right click properties on it

Go to the Group information and add UserA as manager to this group and click OK

All this till now sounds pretty intuitive right? Well we are not quite there yet.

If you try now to change the group membership of DistGroup logged on as UserA, exchange will fire an error stating that the user does not have sufficient permissions to perform the operation.

Well that’s because the permission was granted to the user just fine but we did not allow, on exchange, for users to manage the groups they own yet, and this is what we are going to do now.

Log-on to the Exchange Control Panel with a user that has administrative permissions on Exchange 2010 and switch to Manage My Organization -> Roles and Auditing -> User Roles

Select “Default Role Assignment Policy” and click Details, in this screen check the MyDistributionGroups role and click Save.

Well that’s it, UserA can now add/remove members from DistGroup using Microsoft Outlook

Also when logging on to ECP -> Groups, there is now a “Public Groups I Own” section showing from which users will also be able to manage the group membership of the groups they are assigned to as managers.

That’s it for now, hope you found this helpful

I have been working in IT consultancy and solution integration since 1998 and I consider myself lucky to be, one in a few, making a living out of my passion. I am also member of the famous Experts Exchange (profile here) online community where I try my best to share what I have learned along the road.

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One comment on “Enable end users to manage group membership of distribution groups in Exchange 2010
  1. Stefano says:

    Mmmh, thanks for this Antoine, it was exactly what I was looking for. But it doesn’t work for me!? In EMC I added user “Jack” to distribution group “dist”, then I went to ECP, activated MyDistributionGroups role, logged off ECP and logged on again as “Jack” to see whether “dist” is listed under “Public Groups I Own” section – which is. But when I start Outlook 2010, logon as user “Jack” and try to add members to “dist” I still get the same message about not “sufficient permission”. Any idea?

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